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Products Return and Exchange Policy


At Computer Parts HQ, we take pride in offering a wide range of advanced software and hardware products from top manufacturers such as HP, Cisco, Micron, and more. Our collection includes servers, printers, computers, video graphics cards, and motherboards, among others. We are committed to providing our customers with the latest technology and supporting old-generation machines to meet their specific needs.


To assist our customers in finding the right products for their computer devices, we have simplified our operations with the "Ultimate Configurator" function. This feature allows you to easily search for the desired device or specific suppliers, helping you find the best combination quickly. With this efficiency, we fulfill nearly 98% of our memory orders on the same day. Customers will return the products by mail through FedEx, UPS, DHL in case of returns. It is customer responsibility to arrange the shipping labels and send the bought items back to us. 


Worldwide Delivery


Computer Parts HQ serves a diverse customer base around the world. We offer international shipping, and the shipping rates may vary depending on your location. During checkout, you can select "international shipping" to determine the applicable shipping cost before proceeding with your order. Please note that any customs fees imposed by the customs office are the responsibility of the customer. No processing fee is charged for overseas orders.


When shipping internationally, we label the package as merchandise, specifying the actual value and contents, such as "Servers - Computer Hardware." If you prefer the order to be labeled as a gift, we can omit the receipt upon request but cannot mark it as a gift.


For our international customers, we recommend using PayPal or stripe for payment authentication, as we may have limitations with international credit cards. PayPal offers a smooth payment process, and payment verification may take up to 3 business days. If you have an official email address for your company's domain, it can facilitate payment authentication.


Privacy Policy Guidelines


Respecting our customers' privacy is of utmost importance to us at Computer Parts HQ. We have developed a privacy policy that serves both our customers and our website. By visiting our website, it is understood that you agree to abide by this Privacy Policy.


Collection of Information


We collect and compile the information you provide to us during your interactions with our website. Like many other websites, we use "cookies" to gather certain details when your internet browser visits computerpartshq.com. These cookies facilitate order details and placement. While browsing anonymously is possible on some websites, it may limit our ability to provide you with personalized support on our site.


Email Correspondence


To enhance our email communication process, we have implemented a system that confirms the receipt of an email when it is opened by the recipient. This ensures effective communication with our clients. We also conduct spam checks by comparing our client list with other businesses, depending on the capabilities of your device.


Data Collection for Other Purposes


The information we collect from our customers is primarily used to fulfill orders and provide excellent service. If we need additional information for other services, it will only be used to address customer service issues. For more details, please refer to the information collection process provided at the end of this policy.


Computer Parts HQ Cookies


Cookies are unique identifiers that are read from your internet browser by your pc/laptop/desktop. At Computer Parts HQ, we use cookies to personalize our website and enhance your browsing experience. They allow us to update web pages based on your preferences and provide accurate information about our products. While you have the option to disable cookies, enabling them allows you to take full advantage of our website's features.


Data from Other Sources


We may gather additional information from other sources to ensure accuracy and timely delivery of your order. This includes information about dispatch and address obtained from our clients or third parties.


Information for Purchase or Return


When you search for a product or make a purchase on our website, we collect information related to your activity, such as keyword searches and outcomes generated by associated firms. We may also collect personal information like your name, email address, password, directory inquiries, and payment settings, including credit card details. If you have any questions or concerns about our policies, please feel free to contact us via email or phone.


Return Policy


We strive to make the purchase and delivery process seamless for our customers. However, we understand that issues may arise, requiring a product return. In such cases, we request that you review and adhere to our terms and conditions and initiate a Return Merchandise Authorization (RMA) submission.


Our website provides detailed policies for all scenarios, including business customers and consumers. It is essential to review these policies to understand the specific guidelines for each situation.


If there are any discrepancies between the ordered items and the received goods, please notify us within 2 days of delivery. We classify customers who are not consumers as "Business Customers," while "Consumers" include individuals who are not acting on behalf of an organization or career interests.


Order Cancellation


To cancel an order, please email us with the order reference number or PO number before the order is dispatched to avoid any additional charges. Failure to do so may result in a 25% restocking fee if the package has already been dispatched. If the shipment has been delivered, we recommend not opening it and arranging its return within 14 days. Customer will bear the return shipping fee in this case. Please ensure proper repackaging using the original outer packaging to avoid restocking fees.


Within 14 days of receiving the goods, we require that they remain unused and in a resalable condition, including all accessories and packaging. Customers are responsible for protecting the goods during the return shipment and arranging and covering the associated shipping costs. Certain shipments directly from suppliers may be non-returnable and non-cancellable.


Conditions for Non-Faulty Returns


If we agree, at our discretion, to accept the return of unwanted items for credit, they must be returned within 14 days of delivery with our prior written arrangement, unopened, and with the suppliers' seals intact in a resalable condition. Non-faulty returns may be subject to a 25% restocking charge, unless the error is on our part. Customers are responsible for repackaging the items as they were originally shipped to avoid restocking charges. Customer will bear the return shipping fee in this case. 


RMA Procedure


If you need to return a product, please submit an RMA request, regardless of the reason for return. The goods must be undamaged and returned in their original state, including all accessories, manuals, applications, and warranties. Once you have received your RMA number, securely repackage the items, preferably in the original outer box. If the original box is damaged, a 25% restocking charge may apply.


Ensure that the RMA number is clearly visible on the outer package/box to avoid refusal. Use a sticker to write the full address of Computer Parts HQ on the package/box. Once we receive and inspect the items, we will issue a refund within 10 days.


Damaged Goods Complaints


If the goods are defective upon arrival, please sign for them as faulty with the courier and immediately contact us via email or phone. We recommend reporting any defective goods within two working days of arrival. Please note that hardware replacement may be invalidated if the goods are not defective as stated on the RMA form or if the item has been compromised or tampered with.


For more information about our return policies or if you have any queries, please contact us by phone or email.